Organising a conference

Planning a conference, congress, or training event in Czechia or Slovakia? Our experienced event agency is here to help you achieve a seamless and impactful occasion. We specialize in organizing a wide range of events, from small training sessions for 50 guests to large international congresses for 1000 attendees, ensuring dynamic cooperation from the very start.

Comprehensive Event Planning Services

We offer expert consulting and tailored solutions for various types of events across both Czechia and Slovakia, designed to meet the needs of any organization, including:

Medical Symposiums
Large International Congresses
Medium-sized Conferences
Small Training Sessions
External Business Meetings

Conferences are vital for enhancing your brand’s reputation and establishing leadership in your field. Our agency provides specialized services for organizing conferences for companies of all sizes in various specialist sectors. Our strength lies in meticulously setting up your conference to powerfully convey your desired message and achieve your objectives.

Our Stress-Free Conference Organisation Process

With over 20 years of experience as dedicated conference organizers, we ensure close collaboration with you before and during your event. Our process is designed to be stress-free and efficient:

Share Your Vision: You begin by sharing your ideas and vision for the conference.
Proposal Development: We immediately develop a detailed proposal and cost estimate tailored to your requirements.
Planning & Coordination: Once you approve the proposal, we dive into comprehensive planning, organizing, and coordinating all aspects of your conference.

You can then relax, confident that a trustworthy team is meticulously handling every detail of your project.

Complete Solutions for Your Event

We provide full-service solutions for managing every element of conference organization, ensuring a smooth and successful event. Our expertise covers:

Logistics Management: From venue selection to delegate flow.
- Discover Diverse Locations: We don’t focus only on Prague, Brno, or Bratislava. Discover other amazing historic cities in Czechia and Slovakia. We like to recommend locations that are well connected to airports or other transport hubs.
Audio-Visual (AV) Production: State-of-the-art sound, lighting, and visual equipment.
Stage & Seating Design: Creative and functional layouts.
Resource & Guest Movement Planning: Precise coordination for multi-location events.
Guest Accommodation: Arranging suitable lodging options for all attendees.
Airport Transfers: Coordinating seamless transportation from and to the airport.
Professional Interpreting Services: Ensuring clear communication across languages.
Photo and Video Documentation: Capturing every key moment of your event. We can also provide a dynamic aftermovie video to relive the experience.
Comprehensive Security Services: We offer a full range of security measures to ensure the safety and privacy of your event:
- Explosive and Metal Detectors: Deployment of frame-type and portable detectors at entry points.
- Security Personnel: Professional security teams both inside and outside the venue.
- Eavesdropping Detection: Detection of hidden listening devices in selected rooms.
- VIP Protection: Specialized protection services for prominent persons.

Our specialist team consistently thinks ahead, ensuring every small detail is considered within the broader picture. For events held in multiple locations simultaneously, we offer unique solutions for the exact planning of resource movement, guest flow, and synchronized time schedules. As experienced conference organizers, our holistic approach ensures you stay within plan and budget while effectively engaging your audience.

Printing and Branded Items for Your Conference

To ensure a polished and professional look for your event, we also offer comprehensive printing services, handling all your essential branded materials:

Brochure Printing: High-quality brochures to inform and engage your attendees.
Name Tags: Professionally designed and printed name tags for seamless networking.
Conference Graphics: Custom graphic design and printing for signage, backdrops, and other visual elements.
Gift Items: Sourcing and branding of memorable gift items for your delegates.

We ensure that all printed materials align perfectly with your brand identity and the conference theme.

Enhance Your Conference Experience with Engaging Accompanying Programs

Beyond the core work of your conference, we specialize in designing and providing memorable accompanying programs to enrich your guests’ experience and facilitate networking. We believe that the time after the formal sessions is crucial for building connections and creating lasting memories. Our creative solutions include:

Social or Gala Dinners: Elevate your event with exquisite gastronomy, captivating cultural programs, and performances by talented artists.
Gastronomic Experiences: Curated culinary journeys that showcase local flavors and unique dining concepts.
Architectural Tours: Guided explorations of significant architectural landmarks.
Historical Knowledge Tours: Engaging visits to historically important places, offering insights into the rich heritage of Czechia and Slovakia.

For example, imagine an informal dinner featuring wonderful Table Mapping, transforming the dining experience into an immersive spectacle. Agentura Allice provides a complete solution encompassing the entire conference experience, ensuring your event stands out from the crowd.

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